SD–PROP–01 · United States · not scoped to any state · tenancy forms
25-page form set · 11 sections · plus fill-in checklist, how-to guide and sources · 51 pages across 4 files
The tenant is moving out, you want to keep part of the deposit, and there is no record of what the place looked like when they moved in.
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Seven forms for a small landlord or a manager of a handful of units, in the order a tenancy happens: a residential lease, a move-in and move-out condition report covering 24 items room by room, a rent increase notice, a late rent notice, a maintenance request and log, a security deposit itemisation, and a lease renewal addendum. 555 fill-in blanks across 12 sections. It is not scoped to any state, and that is the point rather than a gap: deposit caps, deposit return deadlines, late fee limits, entry notice, rent increase notice and required disclosures are state law and often city law, so every one of those figures is a blank rather than a default a landlord would be held to. The first section is an 18-question page for looking your own rules up, and it cites the government index that links your state's agency and tenant handbook. No regulation is cited, because none governs what a residential lease contains.
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What lands in your inbox
You fill in the document itself and hand it on. The checklist is there so you do not leave a blank in it. Everything else is reference. Every file is a PDF you can type into on screen, or print and write on, so you need nothing else to use it.
The rest of the set
Businesses like yours usually start with these. It is where a trade starts, not a complete legal inventory of everything it could ever be asked for — no list on any website is that. Every line below says where it came from.
Showing what a property management / landlord is asked to carry. It is the only trade on our list that needs this document.
Property management / landlordSix items on the list, one of them a multi-file kit rather than a single document. You are looking at one of them. We sell two of the other five; three we do not have yet.
OURSNot a rule we can point at — this is what the trade gets asked for.
Also answers: Move-in / move-out inspection.
OURSNot a rule we can point at — this is what the trade gets asked for.
OURSNot a rule we can point at — this is what the trade gets asked for.
Named because leaving them out would make the list look complete when it is not. Tell us which one you need and it goes on the build queue with your trade attached.
OURSNot a rule we can point at — this is what the trade gets asked for.
COMPNot a rule we can point at — it is standard in this trade.
COMPNot a rule we can point at — it is standard in this trade.
Your state can add to this. We have written down two places where this trade’s set differs from one state to the next. What we sell is written to the federal baseline, and a state that runs its own programme can ask for more than the federal rule does.
Print this checklistInside the file
01The forms itself, 12 sections with 555 fill-in fields, as a fill-in PDF you can type into
02An 18-question page for looking up your own state's deposit cap, return deadline, late fee limit, entry notice and rent increase notice before you fill in a single number
03A residential lease covering term, rent, deposit, occupants and guests, pets, utilities, repairs, entry, use and conduct, default, and the attachments schedule
04A move-in and move-out condition report covering 24 items room by room, in one table so the two visits sit side by side
05A rent increase notice and a late rent notice, both with the state-required notice period as a blank you fill from your own research
06A maintenance request, an action record and an eight-row log, plus a notice and delivery log for proving what was sent and when
07A security deposit itemisation with a deduction table that asks, line by line, whether the item is wear or damage
Plain-English Monday actions
Official-source registry
These are the real rules this plan is built on. Every citation was read against the published text on the date shown above, and each link goes to the official source, not to a summary.
Exclusions
Before you buy
When the law behind this forms moves, or a clause keeps causing an argument, we rewrite it and the new version lands in your account. You do not pay again. That applies to everyone who buys, member or not, for as long as we sell this document.
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One more time, plainly: this is a blank forms and it is scoped to no state. Every state-specific figure in it is left blank for you to fill from your own, and whether what you write in holds is decided by your state's law, often your city's. Check yours before you rely on it.
